Graduate Student Workflow, Part 6

I will be continuing on in my series about my workflow as a graduate student (overview in Part 1). Last week, in Part 5, I talked about free writing. This week I will discuss the next step in the writing process for me: memos.

picardwriting

Memos

For me, memos look a lot like my free writing. They are mostly unformatted text (I will throw in an occasional header for sanity reasons). The big difference is memos are focused. They usually start with a question or idea that I want to expand upon. Maybe I am working through collected data or some literature I have just read. Perhaps I am asking the 10 questions about my research (https://depts.washington.edu/csclab/2009/11/the-10-questions/). Memos are a great way to start thinking through without worrying about the consequences (no grammar check, no worry about formatting, or if there’s a point).

Another difference between free writing and memos is the likelihood someone else might read a memo. My free writing I don’t share with anyone. However, my memos might get shared with co-authors or my advisor – especially memos that I have iterated on and are in a little better shape after a couple of drafts.

Really rough memos I do in Evernote. One nice thing about Evernote is you can link notes to each other. So as I am writing I can paste in links to other relevant notes (which would include other notes I’ve written, pdfs I’ve saved, or media I’ve clipped from the web).

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If my memos make it to the stage where I am doing multiple iterations or drafts, I switch to Word. This is mostly so I can save versions as needed to Dropbox and so I can share easily with co-authors and my advisor.

Memoing is an important step in between free writing and starting drafts of academic papers. This is where the big thinking happens. Granted, you are thinking your way through the whole writing process, but this stage is where the questions get asked, the connections get made, and the literature starts to make sense. I have found it makes the next step, which I will talk about next week, much, much easier.

Grad Student Workflow, Part 1

http://academicssay.tumblr.com/post/139603781255

I was recently incapacitated by whatever illness was going around campus and when the fog finally lifted I finally appreciated how productive I am on a daily basis. It was time to triage my to do list and I knew some things were just not going to get done when I wanted them to be. However, since my maternity leave 6 months ago, I have been spending quite a bit of time working on my workflow, so things weren’t as dire as they could have been.

What do I mean by workflow? I mean the tools and procedures I have put in place to make sure that my project gets done in a timely, efficient manner. My project in this case is my PhD. And seeing as ‘project PhD’ is HUGE, I knew I wanted to get these things in place before I really start working on my proposal this summer and dissertation shortly thereafter. What this means is I do the following things (and what’s not on this list is be Mom to an energetic, mobile-enough 6-month-old):

  • reading (a lot of reading)
  • research, including, but not limited to:
    • building software/hardware
    • interviews
    • user testing/deployments
    • observations (both in the physical world and virtually)
    • collecting lots and lots of data
  • service such as reviewing other papers, mentoring students, and helping with the graduate student association
  • writing (a lot of writing)

So, in order to stay sane and get everything done, I’ve been devising a way to automate some of my to do list and task and streamlining everything as much as possible. Some of the tools I use are: Google Calendar, Evernote, Dropbox, NVivo, Todoist, Slack, IFTTT, and Scrivener. I will be going over how I use each of these in detail over the next several blogs. They will be roughly in the following order (to be updated with links as they are posted):

  1. Task Management – Part 2
  2. Reading – Part 3
  3. Writing – Part 4, Part 5, Part 6
  4. Data Collection and Management
  5. Emails