Tag: grad student life (Page 1 of 2)

Kate’s Paper Management Guide

How to handle multiple authors, get a your paper written, and not drive everyone crazy

For those just starting out in the paper writing process: Welcome! It’s an exciting journey! In the field of HCI, having multiple coauthors is normal. So, in the spirit of helping everyone out, here is a handy guide to help manage the project of getting a paper written when there are multiple coauthors. (And honestly, some of this is probably good if you’re solo on a paper, too.)

A PDF version of this guide is available here.

An open notebook on a dark wood desk with cursive writing in dark pen and a flower in the center of the book.

Step 1. Establish norms among the authors.

  • Versioning: how will you handle multiple versions of the paper? Where will they be stored? Who will have access to them? What software will you be using?
  • Along with versioning, set clear norms around document names and stay consistent for the entire lifecycle of the paper.
  • Authorship: clearly identify tentative author order, explain community norms to outside authors, establish expectations of % contribution
    • This also means establishing when various authors on the team will be involved. Some may come in at the end to shape the discussion while others might help with literature review. This should be decided upon now to avoid surprises down the road.
  • Set deadlines. Be flexible. Know that everything will probably take 3x longer than you expect.

Step 2. Early-stage Drafts.

  • Adhere to versioning established in step 1.
  • Co-writing or tandem writing is fine for early stages of writing. This includes splitting up the sections between different authors. Be sure everyone is aware of what everyone else is doing to avoid doubling up on the work.
  • When making big conceptual decisions about the paper, consult all of the authors involved for feedback.

Step 3. Later-stage Drafts.

  • After some agreed-upon time (as most sections are filled in, for example), move to writing in sequence, rather than parallel. This helps avoid having a choppy sounding paper and makes sure things like the overarching thread is pulled throughout the paper.
    • This means someone will have the “lock” on the paper. Establish norms around how this is specified and handled. This can be a simple “I have the lock” to the group via email (or slack), meaning no one else should be working on the draft. Or using file names in the shared folder to indicate when a draft is “in progress” or “done.”

Step 4. Final Draft & Submission.

  • Congrats on getting to a final draft! Be sure all authors have signed off on the final version before submitting.
  • Be sure to send the final version after submission for everyone’s records.

Step 5. Revisions & Camera Ready.

  • Co-authors are great for sharing the joy of an acceptance or commiserating over a rejection. Be sure to be clear about who will be helping with revisions if needed.
  • If a paper is being resubmitted to another venue, this entire process starts over again. Good luck!

*Other Thoughts*:

  • Clear, frequent communication is key. Ghosting your co-authors isn’t cool.
  • This process is hard and everything I mentioned above are skills. That means the only way to get better is through practice.
An open notebook with cursive writing in the center and an open fountain pen with lid on top of the page.

What other things are important to remember about the writing process? Leave a comment below!

ASSETS 2016 Slides & Paper on Appropriating Minecraft for Youth with Autism

Earlier I posted a blog summarizing my findings from my ASSETS 2016 paper. I’m happy to report the slides from my talk can be found in pdf form, as well as here as a slide show. I hope to have a more accessible YouTube version of my talk soon.

ACM is allowing free downloads of the official version of the paper for a year. So go ahead and download that now!

Kathryn E. Ringland, Christine T. Wolf, LouAnne E. Boyd, Mark Baldwin, and Gillian R. Hayes. 2016. Would You Be Mine: Appropriating Minecraft as an Assistive Technology for Youth with Autism. In ASSETS 2016. [PDF]

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Challenge Accepted

I had a conversation with a fellow grad student mom today who was lamenting the fact that she couldn’t have just one day as a “normal grad student.” My reply was, “Yeah, but you’d just be bored.”

And yes, I really do understand and feel her pain. We work hard all day. Then go home where we don’t get rest, but rather we get to start in all over (as I write this post, my own toddler is screaming because he’s decided bedtime is for babies). And our munchkins don’t understand deadlines, only that they need mom. Really, though, who wouldn’t want to come home to this face?

A toddler smiling open mouthed at the camera with a monster shirt on.

The happy face of someone who couldn’t wait for Mom to get home.

The demands of having a kid waiting for me at home were something I was expecting though, having planned having a kid in grad school. What I was not expecting were the subtle ways in which my colleagues do not understand how to accommodate a mother in grad school. Academia is rife with hints that mothers are not welcome here (although it’s much better than in the past). From lab mates deciding to meet up at the pub last minute instead of the family friendly restaurant (when I’m already en route with my toddler) to the late night receptions at conference (where the main purpose is to imbibe). To be honest, as someone who didn’t drink before having kids, I only feel even more excluded than I did before, but that is perhaps a blog post for another day.

In some ways, becoming a mom in academia has made my job at networking both harder and easier. I might be losing out on some of the fun parties, but I’ve also been able to tap into a whole new academic network through other moms in the same boat as me. I feel like the support (unlike in other mom-on-the-internet forums) is very positive and academic moms have a great sense of humor.

I understand the wish to have one mom-free day of grad school (not kid-free, because we love our children beyond anything else). A day where we can plan a celebration lunch without worrying when we have to get back for the sitter or have a late night coding session without having to run home to breastfeed. (I can’t even start with trying to pump at school…) So, those who are perhaps wondering if grad school is the right time to have kids and thinking about making the plunge—yes! Totally worth it, but it’s really hard work. You’ve been warned. And it’s okay to have moments where you wish you could shed your mom mantel for just a moment, because you’re human.

Stay strong, my fellow grad student moms!

DML 2016 Recap

This week I attended my first Digital Media and Learning conference, which was held here on the UC Irvine campus. I thought I would write a short recap of my experiences. Disclaimer: these thoughts are by no means all encompassing.

photo of a sign with lego texture that reads, DML Digital Media and Learning Conference

My first impressions of the DML community is that they are very friendly and very passionate about what they do. It’s a wonderful combination for someone joining in for the first time. There was also lots of engagement on Twitter throughout the conference, which I found to be a helpful way to make the event more accessible.

hand hold a DML conference badge, the text on the badge reads Kathryn Ringland Kate, University of California Irvine

Fun DML 2016 badge.

While I enjoyed all the sessions I attended, the keynote and plenary conversation were definitely the highlights. The conversations I had in between sessions and during the reception were by far the most inspiring part of the conference for me in terms of ideas for my own scholarly work.

a woman at a podium next to a projected slide

Constance Steinkuehler talking about the future that is games.

What is most exciting for me are the following two takeaways:
1. Play and games are truly coming into their own in the academic space. I am so excited to see games research in these more educational and learning spaces realize the potential of well designed games (i.e., not those educational games that kids see straight through and aren’t fun at all to play.)

a photo of a slide of a trojan horse painted, with text reading games are a trojan horse for interest driven learning

Slide of the trojan horse that is GAMES.

2. There were hints and whispers throughout DML of inclusion. For many this meant socioeconomic status, race/ethnicity, gender, but very little about ability. The last two ignite talks at the end of the conference were calls for more disability work in the space. I whole-heartedly agree and am very excited to contribute next year as I can.

Of the many memorable moments, the students on campus held a protest during the plenary talk this morning because apparently the LA Police Chief was giving a talk somewhere else on campus.

I was ecstatic when Henry Jenkins discussed how Star Trek changed his world view.

All in all, it was an awesome event and I’m looking forward to attending again next year!

UCI Summer Research Symposium 2016

 

Cover of a booklet for the summer research symposium. Has images of students posing in a group and working together to finish an obstacle course.

Cover to the Summer Research Symposium program.

Today was the end of the summer research programs on the UCI campus. This summer I was a mentor to both an incoming PhD student in the Competitive Edge program and an undergraduate student in the SURF program. The summer ended with a wonderful research symposium where half the students presented their work via oral presentations and the other half presented posters. We then had an awards ceremony lunch where everyone was recognized for the great work they did this summer.

A woman giving a presentation at a podium. To her right is a slide projected with the title "Developing a user friendly system to 3D print minecraft creations for autistic children"

SURF Undergraduate, Aminah Tamimi, giving her presentation on 3d printing from Minecraft.

Woman stands next to a podium and a slide that says "Who watches the overwatchers?"

Competitive Edge PhD Student, Amanda Cullen, giving her presentation on Overwatch.

These programs are a really nice way to help students prepare for graduate school. As someone who participated in a similar program (DREU) as an undergrad and in the Competitive Edge program, I can attest to their usefulness.

As a mentor for students in these programs I am also extremely grateful to the programs for the opportunity to give back and be a mentor. As someone who is passionate about increasing diversity in academia and in STEM programs, I am always excited about chances to “do my bit.” In this instance, working with both Aminah and Amanda was a wonderful experience. Not only are they both hardworking students who are going to go great places, but they are generous with me as I felt my way through my role as a peer mentor. I plan on staying in touch with them (especially Amanda since we sit next to each other in lab) as they progress along their careers and continue to be helpful when I can.

A big thanks to everyone who made this summer fun and full of learning!

A flock of birds silhouette against a yellow-orange sky.

Resource List – Advice for Grad Student

I’ve been wandering the net looking for useful information for grad students (particularly those who are working on their dissertation and looking forward to the job market.) So here I will start compiling the useful information and links I have found and update as needed.

If you have your own materials or have links to ones you like, feel free to share in the comments!

Destination Dissertation Book Cover, a briefcase with the title and authors written on it

Book Cover with title and author and a cartoon man in a tie

Large tree in green forest covered in moss

A Letter for My Little Boy

My Dear Son,

Nine months ago today, you joined our family rosy cheeked and ready to go. I remember seeing you and crying because I knew you were perfect in every way, before your daddy took you out of the operating room to meet your BeBe. Hours later, when I got to hold you for the first time, I knew we were meant to be.

Thinking back on the last nine months, I am amazed with how much you have accomplished and learned. I have laughed with joy at your triumphs and admired you as you have touched the lives of so many people. You’ve gone from a squirmy little newborn, to a crawling, cruising, babbling ball of energy. I love your voracious appetite for books and your sweet, wet kisses. You are amazingly stubborn and independent, but also deeply caring and loving.

In the first couple of days, while we were still in the hospital, I learned how very close I came to never getting to hold you that first time. The thought that, in one moment, I could have not woken up from the operating table and missed all of this, stabs deep in my heart every time I think about it. But in these nine months, with you by my side, I have learned to be fiercer for it.

I am more protective of my time with you. While you’ve been learning to be more independent, I’ve been learning to be more mindful of every moment that I have. I cherish every second, all the laughs and through the tears. And while I’ve been learning to let my guilt go when I have to go to work, I know that you are stronger for that, too. When I feel busy, like there is no end to the work, I take a breath and remember that I get to come home to you and that I am building a home for you. I know that, for these last 9 months, and for the rest of my life, I will be pushing forward for you, setting an example for you, and living in the moment for you.

I love you, my sweet pea. I look forward to every moment I get to spend with and I look forward to all that you grow to be.

Love Always,

Your Mom

Kai and Mommy Having Fun

CHI 2016 Paper on Sociality in Minecraft Getting Some Great Press!

I was recently interviewed by a reporter from the New Scientist who wrote a piece on our paper, “Will I always be not social?”: Re-Conceptualizing Sociality in the Context of a Minecraft Community for Autism, that I will be presenting on May 9 for CHI 2016.

We were also covered by “Don’t Hate the Geek” in their article Minecraft Server for Autistic Gamers on May 2, 2016!

Want to find out more? Please see our full paper that has been accepted to CHI 2016. Full citation and link to the pdf below:

Ringland, K.E., Wolf, C.T., Faucett, H., Dombrowski, L., and Hayes, G.R. “’Will I always not be social?’: Re-Conceptualizing Sociality in the Context of a Minecraft Community for Autism”. Proceedings of the 2016 ACM CHI Conference on Human Factors in Computing Systems, ACM (2016). To Appear. [Acceptance Rate: 23.4%]

POST LAST UPDATED: May 2, 2016.

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Resource List – Making Presentations Accessible

A black and white photo of a laptop computer, a smart phone, and a notepad with a pen all on a desk.

I’ve been compiling a list of useful links on how to make a presentation accessible. The top tips are:

  1. Use Sans Serif font larger than 28 pts.
  2. Use colors that are high contrast (e.g., black font on white background).
  3. Limit moving and crazy transitions (good for those prone to motion sickness in the room).
  4. Use alt text for all images, graphics, and videos within the presentation in order for the screen reader to be able to access the information. (And don’t put key information only in a graphic with no alt text!!)

will update the list as I find more resources. Feel free to share your favorite accessibility resources in the comments below!

Graduate Student Workflow, Part 6

I will be continuing on in my series about my workflow as a graduate student (overview in Part 1). Last week, in Part 5, I talked about free writing. This week I will discuss the next step in the writing process for me: memos.

picardwriting

Memos

For me, memos look a lot like my free writing. They are mostly unformatted text (I will throw in an occasional header for sanity reasons). The big difference is memos are focused. They usually start with a question or idea that I want to expand upon. Maybe I am working through collected data or some literature I have just read. Perhaps I am asking the 10 questions about my research (https://depts.washington.edu/csclab/2009/11/the-10-questions/). Memos are a great way to start thinking through without worrying about the consequences (no grammar check, no worry about formatting, or if there’s a point).

Another difference between free writing and memos is the likelihood someone else might read a memo. My free writing I don’t share with anyone. However, my memos might get shared with co-authors or my advisor – especially memos that I have iterated on and are in a little better shape after a couple of drafts.

Really rough memos I do in Evernote. One nice thing about Evernote is you can link notes to each other. So as I am writing I can paste in links to other relevant notes (which would include other notes I’ve written, pdfs I’ve saved, or media I’ve clipped from the web).

Screenshot 2016-03-30 23.40.00

Screenshot 2016-03-30 23.44.01

If my memos make it to the stage where I am doing multiple iterations or drafts, I switch to Word. This is mostly so I can save versions as needed to Dropbox and so I can share easily with co-authors and my advisor.

Memoing is an important step in between free writing and starting drafts of academic papers. This is where the big thinking happens. Granted, you are thinking your way through the whole writing process, but this stage is where the questions get asked, the connections get made, and the literature starts to make sense. I have found it makes the next step, which I will talk about next week, much, much easier.

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